1. Administrative & Facility Support 60%
• Manage company fleet vehicles, including driver scheduling, maintenance, tax, and insurance renewals.
• Supervise and coordinate daily tasks for housekeepers and gardeners to ensure office cleanliness and garden maintenance.
• Manage office inventory and supplies, ensuring adequate stock levels and procurement as needed.
• Handle routine office administration and support team members in administrative tasks.
2. Secretarial & Expatriate Support (Japanese Executives) 40%
• Provide secretarial support to Japanese expatriates (currently 3 expats, with 1 more joining in December).
• Act as a primary communication bridge and coordinator between Thai employees and Japanese expatriates using English.
• Arrange business trips for Japanese expatriates, including booking flights, hotels, and local transportation.
• Coordinate with agencies or internal teams regarding Visa and Work Permit applications and renewals for Japanese expatriates.
1.Coordinated and negotiated with overseas companies regarding export operations, warranty claims, and new model projects.
2.Coordinated with suppliers in Thailand to arrange production schedules and shipments for overseas destinations.
3.Managed communication, document preparation, and Japanese-language correspondence with overseas customers and partners.
4.Explained project requirements and translated technical consultations between engineering teams and Japanese specialists.
Supported the preparation and analysis of monthly sales reports.
ติดต่อประสานงาน เจรจางานกับบริษัทที่ต่างประเทศเรื่องงานส่งออก, งานเคลม, New model
ประสานงานกับซัพพลายเออร์ในเมืองไทย เพื่อกำหนดการจัดส่งงานไปยังต่างประเทศ
ประสานงาน จัดส่งเอกสาร ตอบและแปลภาษาญี่ปุ่นให้กับปลายทาง
อธิบายรายละเอียดงาน แปลการขอคำปรึกษาให้ทีมเอนจิเนียร์กับผู้เชี่ยวชาญชาวญี่ปุ่น
ซัพพอร์ตการทำรายงานการขายประจำเดือน
• Handle customer service operations for automotive parts, serving primary clients located in Laem Chabang and Bangkok.
• Prepare general documentation and provide administrative support for Sales and QA teams, including support for new projects.
• Coordinate with freight forwarders regarding documentation and all import/export shipping activities.
• Liaise with customers and suppliers regarding delivery schedules and shipping-related matters.
• Follow up on product shipments to guarantee on-time delivery to clients.
• Communicate directly with customers to address and resolve documentation issues.
• Request, review, and verify regular stock reports from the warehouse.
• Monitor and maintain optimal inventory levels to prevent product obsolescence or delivery delays.
• Perform other related administrative or operational duties as assigned.
・Support sales executive, working mostly at the office
・Take care current customers and help them to solve the problem occurred
・Support and Coordinate with another department in the company
・Support another jobs in marketing section
・Help to find and negotiate competitive price for Freight and Transport
・Follow & planning with Manager