• Contact Production Control at HQ in Japan.
• To coordinate with Sales Division for delivery product and confirmation schedule.
• Perform Delivery control, and shipment arrangement.
• Reminded the critical item delivery with the Japanese Manager and Sales Division.
• Reminded the excess stock report to all of the Sales team for clearing and next action for selling.
• Coordinating with the Sales team and colleagues in the overseas sales office and other Departments.
• To do other tasks as assigned.
• Provide full secretarial support to the President
• Manage schedules and appointments
• Handle visitor reception and coordination
• Arrange transportation and logistics
• Support various administrative and miscellaneous tasks (all-around support role)
• Drive company vehicle for the President after business dinners or events
Note: Attendance at business entertainment events is not mandatory
• Other related tasks
• Conduct research and analyse potential risks and opportunities for new projects, products, and market expansion.
• Prepare and summarise sales, marketing, and other related reports.
• Provide Japanese language support, including interpretation, translation, and general business assistance.
• Assist with internal documentation and support the internal sales team.
• Prepare data, reports, and presentations on a weekly or monthly basis as assigned.
• Arrange schedules for business trips and travel upcountry to visit clients and branch offices when required.
1. Translate meeting between Japanese management and Thai staff
2. Perform other tasks assigned by Japanese executives.
3. Support HR team about Visa & Work Permit application and extension for Expats
4. Translate job interview
5. Assist and coordinate with expats ,Translate document
• Provide interpreting and translation support to the R&D department (primary focus on R&D functions).
• Interpret during meetings and internal discussions.
• Translate documents between Thai and Japanese.
• Facilitate communication between Thai and Japanese colleagues.
• Undertake additional duties as assigned by the line manager.
We are seeking a polished, intelligent and highly discreet professional to provide first-class executive support at senior management level. The ideal candidate will be mature, commercially aware and capable of operating with sound judgement and composure in a dynamic corporate environment.
• Provide comprehensive administrative support to senior executives, including diary management, preparation of correspondence and documentation, and coordination of domestic and international travel arrangements.
• Organise and coordinate management meetings, board-level sessions and corporate events, ensuring seamless execution and professional presentation at all times.
• Oversee the management of official company documentation, including the issuance of certified copies and liaising with the Department of Business Development (DBD) to obtain updated statutory documents when required.
• Undertake special assignments and lead cross-functional initiatives on behalf of senior management, ensuring timely delivery and alignment with organisational objectives.
• Act as a trusted liaison between executives and internal departments, facilitating clear communication and ensuring appropriate follow-up on key matters.
• Handle confidential and sensitive information with the utmost discretion and integrity.
Perform additional duties as reasonably assigned by supervisors.
• Handle customer orders in the South East Asia region, coordinating directly with customers and the Sales team.
• Coordinate with the Sales team and manufacturing plants in Thailand and overseas to ensure order fulfillment.
• Verify the accuracy of order information and related documents.
• Follow up on production and delivery status, assisting in resolving any issues during the order and delivery process.
• Perform order processing tasks and provide excellent customer support to ensure smooth and efficient operations.
• Prepare, manage, and maintain all related documents for orders.
Job Description:
Prepare and maintain documentation such as ISO and PSM-related documents.
Create Purchase Requisitions (PR) for office supplies and manage procurement control.
Maintain and organize records and documentation, including machine histories and check sheets.
Summarize monthly departmental targets and performance in numerical data and graphical reports.
Coordinate with relevant internal departments to ensure smooth operations.
Prepare reports and documents in Japanese for presentation to Japanese executives.
Communicate with Japanese staff at the headquarters.
• Manage team to contribute, monitor, analyze, report, and coordinate with Sales.
• Identify and manage the team targets.
• Improve department operation and Standard.
• Collect & Keep margin reduction document and make analysis report by quarter.
• Oversee team in support Sales to operate document (Quotation & Contract signed)
• Oversee Tracking, record and process Fine Ticket management operation.
• Oversee process RPA for Fine Ticket, M-Flow and Delay Payment.
• Manage document control, review document details and submit documentation related to Sales department process into Document management system.
• Managing M-Flow penalty charge received for SMAT.
• Work closely with relevant parties regarding documents submission e.g., lease agreement, payment confirmation letter, credit investigation, request order, purchase order, confirmation letter, and other related documents.
• Oversee and motivate team members to achieve the individual and team target.
• Summarize and report issues that occurred and may affect the target to relevant parties on a regular basis.
• Communicate and coordinate effectively with both local and overseas suppliers to ensure smooth procurement and delivery processes
• Manage and control the issuance of relevant documentation, including purchase orders, shipping documents, and supplier records
• Handle and follow up on quality-related claims, working closely with suppliers to investigate issues and implement corrective actions
• Collaborate with the Freight Forwarder (FWD) to arrange and monitor international shipments, ensuring timely and accurate delivery
• Coordinate project activities to ensure all project phases are completed on time and within budget.
• Support the planning, scheduling, and execution of Engineering, Procurement, and Construction (EPC) projects.
• Monitor project progress and proactively identify and resolve issues that may impact delivery.
• Liaise with clients, contractors, and other stakeholders to ensure effective communication and successful project outcomes.
• Prepare, manage, and maintain comprehensive project documentation, including reports, schedules, meeting minutes, and correspondence.
• Ensure all project documentation complies with company policies, industry standards, and regulatory requirements.
• Implement and maintain document control systems to ensure accuracy, version control, and easy accessibility of information.
• Responsible for providing technical and service support for the factory department.
• Support the sales department by providing technical and product-related information.
• Assist with technical operations and service-related tasks.
• Perform document control duties within the department, ensuring accuracy and proper record management.
• Serves as communication link between customers, sales and factory in order to keep good customer satisfaction and enhance company’s reputation in the market.
• Take care of inquiries and complaints from Domestic clients.
• Coordinate with oversea suppliers (Japan, China) for delivery process to meet the timeline and for troubleshooting as well.
• Manage stock, inbound outbound, delivery status in excel file and company system.
• Receives and processes the customer orders from clients, then key PO information and other sales details in the company system.
• Other customer service and sales support tasks as assigned.
- To answer the telephones promptly, courteously and following the relevant judging standards
- Reply to email, chat, telephone, or face-to-face inquiries
- To accurately take and process all cancellations and amendments
- Resolve administrative problems and inquiries
- Manage restaurant admin duties e.g. cash claims, menu and vouchers printing, invoice etc..
- Maintain orderly filing and documentation system
- Full knowledge of relevant restaurant information
- Prepares budgets, schedules, and other organizational reports as needed
- Customer service
- To maintain service standards
- Other duties as assigned
• Clinic reception and medical interpretation
• Assisting and guiding patients
• Providing support for medical interpretation(Onsite, Online)
• Performing various administrative tasks necessary for clinic operations
• Joining One-month training period provided
• Other related jobs
• Accompany and support the Managing Director (MD) as an interpreter during meetings and business negotiations (Japanese ⇄ Thai)
• Translate internal and external documents (Japanese ⇄ Thai)
• Provide interpretation support for the sales team during client visits
• Handle general administrative and office support tasks, including:
- Office supply management and ordering
- Support for attendance tracking
- Assistance with company events and internal coordination
• Assist and coordinate for Japanese expats and visitors (including arrangements and hospitality)
• Participate in domestic business trips (1-2 times per month with overnight stay)
• Interpretation and translation for Japanese employers
• Accompany and assistance the Japanese boss on client visits
• Price comparison of materials and consumables
• Creation of PO (Purchase Order)
• Support and coordinate between Japanese and Thai staff
• Other tasks as assigned
- Interpretation and translation at the factory
- Administrative tasks in the Quality Control department (e.g., preparing documents)
- Support and coordinate between Japanese and Thai staff
- Other tasks as assigned