• Provide comprehensive administrative support to the sales team to optimise daily operations.
• Oversee and ensure absolute accuracy across the end-to-end sales administration process, spanning from initial quotation and system data entry right through to final delivery.
• Prepare, organise, and manage vital sales-related documentation, including quotations, customer purchase orders (POs), internal memos, and associated paperwork.
• Collaborate closely with cross-functional teams (including Administration, Service, Marketing, and Accounting) to drive and enhance overall business efficiency.
• Handle internal inquiries efficiently, proactively follow up on pending tasks, and deliver high-tier operational support.
• Assist in compiling and formatting data-driven reports, analytical summaries, and presentations for the sales department.
• Identify operational bottlenecks within current workflows and initiate Standard Operating Procedures (SOPs) or alternative tools to minimise document processing times.
• Undertake any other duties as reasonably assigned by the department Manager or Supervisor.
• Provide administrative support to the sales team to optimise daily operations.
• Prepare and manage vital sales-related documentation, including quotations, customer purchase orders (POs), internal memos, and other related documents.
• Coordinate efficiently with internal departments, such as Administration, Accounting, and Service, to ensure smooth operations, minimal errors in product delivery, and high overall service quality.
• Handle internal inquiries, proactively follow up on pending tasks, and provide excellent day-to-day operational support. Assist in the preparation of data-driven reports, analytical summaries, and presentations for the sales team.
• Undertake any other duties and tasks as reasonably assigned by the department Manager or Supervisor.
1.Translator meeting with Japanese
2. Perform other tasks assigned by Japanese executives.
3.Visa & Work Permit for Expat
4.Translator job interview
5. Assistant and coordinator with expat ,Translator document
- Plan and execute marketing activities targeting Thai tourists visiting Japan
- Manage, plan, and operate website and social media channels
- Support marketing campaigns, advertising, and PR activities
- Coordinate and communicate with clients, partners, and related stakeholders
- Manage content for digital platforms and SNS channels
1.Coordinated and negotiated with overseas companies regarding export operations, warranty claims, and new model projects.
2.Coordinated with suppliers in Thailand to arrange production schedules and shipments for overseas destinations.
3.Managed communication, document preparation, and Japanese-language correspondence with overseas customers and partners.
4.Explained project requirements and translated technical consultations between engineering teams and Japanese specialists.
Supported the preparation and analysis of monthly sales reports.
ติดต่อประสานงาน เจรจางานกับบริษัทที่ต่างประเทศเรื่องงานส่งออก, งานเคลม, New model
ประสานงานกับซัพพลายเออร์ในเมืองไทย เพื่อกำหนดการจัดส่งงานไปยังต่างประเทศ
ประสานงาน จัดส่งเอกสาร ตอบและแปลภาษาญี่ปุ่นให้กับปลายทาง
อธิบายรายละเอียดงาน แปลการขอคำปรึกษาให้ทีมเอนจิเนียร์กับผู้เชี่ยวชาญชาวญี่ปุ่น
ซัพพอร์ตการทำรายงานการขายประจำเดือน
The main responsibility is to coordinate sales operations, manage orders, oversee online stores on E-commerce platforms, and support the sales team to drive sales performance and achieve the company's targets.
• Manage customer orders, prepare quotations, issue invoices/cash bills, and coordinate shipment arrangements with logistics providers.
• Monitor competitors' pricing structures, promotional campaigns, discount programs, and free shipping offers in order to maintain competitive pricing
• Create promotional content and handling customer chats to support sales conversion
• Track competitors' new products, product presentation methods, visual materials, short videos (TikTok/Reels), and product descriptions to apply best practices to the company's online stores
• Review customer feedback and complaints on competitors' platforms to identify pain points and improve products and services
• Collect and consolidate sales data, commission data, and order information from backend systems such as Shopee, Lazada, TikTok Shop, POS, and CRM
• Organize and clean data by removing duplicates, canceled orders, and refunded transactions to ensure reporting accuracy
• Translate between Japanese to Thai and vice versa for various department depending on requirement (Mainly Production & HR)
• Translate document as assigned
• Coordinate between Japanese staff and Thai staff
• Support Japanese employees in various administrative tasks, such as managing visa and work permit documentation and procedures
• Other tasks as assigned
※ Handling Accounting, Admin and HR job
1) Make billing notes and send them to the customers, and check AR collection situation
2) Record AR collection in ERP system, and make summary of bank statements
3) Make monthly inventory report by supporting stock check at the end of month
4) Record export sales and import purchase in ERP system based on the exchange rate
5) Make payments, process incoming invoices, and verify receipts/Tax invoice, record in ERP system
6) Manage/Repair office supplies or company assets (car, PC etc), and order new supplies or asset as needed
7) Handle admin job like holding company trip, company party, seminar, making uniform etc
8) Handl Japanese (VISA/WP) application and renewal.
9) Handle salary related job such as payroll, provident fund, social security insurance, attendance etc
10) Other tasks assigned by Managers
• Recruitment & Training
• Employee Relations & Welfare
• Facilities, Maid and Security Management
• Government Affairs
• Coordinate between Chinese Thai staff and other departments.
• Other activities as assigned.
Accounting and Finance
- Process monthly payments and financial transactions.
- Record expenses and issue invoices through the accounting system.
- Prepare monthly financial reports, including expenses, revenue, and cash flow reports.
- Coordinate with external accounting firms and auditors, including financial statement reviews and audit support.
Human Resources and Labor Affairs
- Manage HR-related documentation and employee records.
- Handle visa and work permit applications and renewals for expatriate employees.
- Support HR administrative activities and ensure compliance with labor regulations.
Legal and Compliance
- Mitigate legal risks by coordinating with legal advisors and consulting firms.
- Prepare and manage corporate documents related to company registration, taxation, and employment matters.
- Communicate compliance requirements and provide guidance to employees regarding legal and regulatory matters.
Sales Support and Customer Service
- Coordinate and prepare venues and logistics for events and business activities.
- Prepare and manage customer-related documentation, including local language translations and reports for the headquarters.
Coordination and General Administration
- Coordinate with distributors, vendors, and business partners.
- Oversee office administration and daily operational support.
- Provide administrative and operational support as assigned by management and team members.
• Interpretation between factory floor staff and Chinese staff
• Translate Chinese machine display interfaces into Thai.
• Support for Chinese staff (6 people)
• Other related duties
• Manage office procurement, including sourcing and purchasing office supplies and pantry items.
• Liaise with vendors to obtain quotations, process purchase requisitions (PR) and purchase orders (PO), and prepare payment documentation for submission to the accounting team.
• Maintain a well-organised and efficient office environment, ensuring cleanliness and proper upkeep of facilities.
• Coordinate with building management on maintenance matters, including repairs, lighting, and other facility-related issues.
• Supervise office support staff (e.g. cleaners) to ensure workplace cleanliness and organisation standards are met.
• Arrange company transportation and coordinate with drivers to support management and business operations.
• Provide support for expatriate staff, including visa and work permit arrangements, accommodation, and general relocation assistance for employees and their families.
• Deliver general administrative and operational support to ensure smooth day-to-day office functioning.
・ Manage and supervise the daily operations of the HR and administration team, providing clear direction and mentorship to ensure high performance and alignment with company goals.
・ Oversee the full spectrum of HR functions, including recruitment, onboarding, compensation and benefits, and performance management, supporting both sales and technical engineering departments.
・Report and coordinate closely with Japanese management and expatriates, maintaining clear, structured, and regular communication regarding local HR and administrative matters.
・Ensure all company operations, employment contracts, and workplace practices strictly comply with Thai labor laws, tax regulations, and international corporate standards.
・Localize, implement, and enforce company policies, codes of conduct, and ethical guidelines in alignment with the Japanese headquarters' corporate governance framework.
・Direct all office administration activities, including facility management, vendor procurement, asset management, and general corporate coordination.
・Maintain absolute confidentiality and strict control over sensitive information, including corporate documentation, payroll data, and personnel records.
・Develop and monitor workplace safety protocols and risk assessment procedures, ensuring a safe environment for office staff and field personnel handling machinery-related tasks.
・Streamline documentation, reporting, and archiving systems to meet the highly detailed, structured requirements of a Japanese trading environment.
・Act as the primary liaison for internal conflict resolution, employee grievances, and cross-cultural communication to maintain harmony and a productive work culture.
• Coordinate and manage import operations for frozen food products
• Prepare and handle import/export documentation and related paperwork
• Liaise with forwarders, shipping companies, suppliers, and related authorities
• Coordinate customs clearance and import procedures
• Apply for and manage import licenses and other required permits
• Monitor shipment schedules and ensure timely delivery
• Maintain and update import records and inventory data
• Handle stock control and inventory monitoring
• Coordinate with internal departments regarding delivery schedules and stock availability
• Communicate and report to HQ in Japan regarding import status, shipment updates, and inventory matters
• Support sales team with administrative and coordination tasks
• Perform other related duties as assigned
• Translate between Japanese to Thai and vice versa in the office and R&D department
• Translate document as assigned
• Coordinate between Japanese staff and Thai staff
• Arrange transportation bookings for Japanese staff.
• Handle visa and work permit processes.
• Other tasks as assigned
- Manage the scheduling and timeliness of the production process to ensure the company meets all deadlines
- Manage material and equipment availability, scheduling production
- Monitor the production process for problems.
- Manage stock planning
- Coordinate with internal department to support production
- Support translation within department
- Other as assigned
• Provide comprehensive secretarial support to the President & CEO, alongside administrative support to the Strategic Planning Department and related business units.
• Manage the President’s schedule, including coordinating appointments, meetings, and business travel arrangements.
• Handle general administrative duties such as preparing reports, processing applications, and managing payment-related tasks, ensuring an organised and efficient working environment.
• Arrange and coordinate business trips, internal and external meetings, and corporate hospitality activities (including client entertainment and golf engagements).
• Support the President’s involvement in external organisations and associations, including JCC, JAT, TJA, and related educational institutions.
• Develop and maintain strong working relationships with external stakeholders, including client secretariats, business associations, and service providers.
• Liaise effectively with internal stakeholders, including corporate and business divisions, affiliated companies, headquarters, and regional offices, in support of the President’s activities.
• Collaborate closely with the Corporate Planning / Strategic Planning Department to ensure seamless coordination and support for departmental initiatives and executive functions.