• Managing purchase orders and export/import documents
• Supporting Japanese expatriates
• Assisting in accounting tasks
• Supporting HR tasks
• Other related job
• Support cashflow management, and deal with the banks for the best exchange rate
• Accounts Payable (AP) & Accounts Receivable (AR): Prepare billing notes and ensure accurate record-keeping for financial transactions.
• Payment Processing: Issue receipts, cheques, and withholding tax documents as required.
• Document Management: Organise and maintain financial records, ensuring all documents are properly filed for easy access.
• General Support: Assist the finance team with other administrative tasks as needed.
• Mastermind compliance policies and procedures for the organization as per assigned
• Report writing and finding dispute resolution
• Develop and implement a compliance program to ensure the organization operates in accordance with state laws and required company’s compliance
• Determine compliance metrics and establish a system for tracking any staffs in accordance with state laws and required company’s compliance
• Educate and train staffs on regulations and business practices
• Remain up to date on state laws related to the organization and update policies accordingly
• Perform compliance audits to determine whether establish procedures are being followed and where they can be improved.
• Create compliance resource library for staff members to reference when they have questions
• Check and draft correspondence, commercial agreements and legal documents
• Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meeting
• Prepare all the documents in both Thai and English
1. Set plans and monitor general accounting work.
2. Set plans and monitor inventory cost accounting work.
3. Plan your taxes appropriately. Maximum benefit to the organization Close budgets accurately and quickly Check tax filing and remittance
4.Check the recording of accounting information. and prepare accurate accounting reports
5. Closing the financial statements Manage the annual report correctly. Reliable and in accordance with the standards set by law
6.Coordinate with the auditor.
7. Present information to management to help make decisions.
8. Perform other tasks As assigned by the supervisor
9. Supervise subordinates to perform tasks as assigned.
10. Contact and coordinate with government agencies. and agencies related to corporate tax
COMPLIANCE:
• Day-to-day handling of compliance matters for our group of companies
• Assist in preparing for and responding to routine reviews and update requests
• Maintain corporate and compliance review schedule including follow-up of all items required by regulators for legal or audit purposes
• Assist to prepare, review and update compliance policies and procedures
• Maintain all corporate and compliance-related records and files
• Assist in scheduling cross-border appointments, Investment Committee meetings, board meetings, video conferences and special events
• Monitor and assist in updating all compliance policies and manuals
• Conduct or support compliance risk assessments - working with internal functions and management to help identify, and assess compliance risks, develop, report and monitor mitigation actions
LEGAL:
• Provides legal and strategic business advice to the Global Team
• Draft and review legal documents, and ensure all document content is accurate and detailed
• Conduct legal research and gather evidence
• Having a practical understanding of and hands-on experience with financial service laws and regulations in relation to banking, insurance and finance is advantageous
• Act as reviewer or translator for materials in the local language (Thai) as and when required.
• Ability to manage a team of legal and compliance staff, and to provide training and coaching.
• Prepare management accounts for all entities.
• Oversee all tax reporting, audit, and payment of all financial obligations for the entities.
• Ensuring all company accounts and tax records are accurately reconciled.
• Assist the affiliate office team in overseeing cash flow and bank balances.
• Assist with other corporate secretarial work as necessary.
• Prepare and review financial statements, including the income statement, balance sheet, and cash flow statement.
• Ensure the accuracy and completeness of financial reports in compliance with accounting standards.
• Oversee financial transactions between different entities within the organization and ensure proper accounting and reconciliation.
• Reconcile various accounts, such as bank accounts, accounts receivable, and accounts payable, to ensure accuracy and resolve discrepancies.
• Oversee the month-end and year-end closing processes, ensuring all financial transactions are properly recorded and reported.
• Assist with KYC and customer due diligence.
• Assist with the affiliate office with any ad-hoc task as required.
• Experience using Xero accounting program will be an advantage.
COMPLIANCE:
• Day-to-day handling of compliance matters for our group of companies
• Assist in preparing for and responding to routine reviews and update requests
• Maintain corporate and compliance review schedule including follow-up of all items required by regulators for legal or audit purposes
• Assist to prepare, review and update compliance policies and procedures
• Maintain all corporate and compliance-related records and files
• Assist in scheduling cross-border appointments, Investment Committee meetings, board meetings, video conferences and special events
• Monitor and assist in updating all compliance policies and manuals
• Conduct or support compliance risk assessments - working with internal functions and management to help identify, and assess compliance risks, develop, report and monitor mitigation actions
LEGAL:
• Provides legal and strategic business advice to the Global Team
• Draft and review legal documents, and ensure all document content is accurate and detailed
• Conduct legal research and gather evidence
• Having a practical understanding of and hands-on experience with financial service laws and regulations in relation to banking, insurance and finance is advantageous
• Act as reviewer or translator for materials in the local language (Thai) as and when required.
• Assure the HR department is operating smoothly and effectively to deliver maximum value to the organization and support and execute Regional HR projects.
• Take care and monitor HR Operations, process documentation and prepare reports relating to personnel activities (exit interview/analysis, group insurance, and provident fund)
• Implementation of Performance Development Review (PDR) and guiding managers and employees.
• Operate payroll and PIT calculation and collect relevant data (absences, leaves, time attendant, etc.)
• Create/Update standards of operation, rules and processes for HR and administrative-related roles.
• Manage, and execute country HR Framework, Policies, and structure to support the company's strategic direction and long-term goals.
• Communicate and coordinate with public services when necessary, such as the Revenue Department, BOI, Social Security office, Labour Office, etc.
• Manage welfare and other benefits such as medical fees, employee insurance and other allowances.
• Responsible for overall administration.
• Monitor office working environment and keep at a good standard condition.
• Support Global HR projects to be implemented smoothly at regional and opco level.
• Support Global HR program to be launched and implemented smoothly at regional and country level.