• HR Operations & Payroll Management: Oversee and manage employment regulations, compensation, and employee welfare benefits. Supervise the monthly salary payroll process and administer the Provident Fund, including correspondence with the fund management institution.
• Recruitment & Contract Management: Manage the end-to-end recruitment and employment process for new hires, yearly contract staff, and temporary personnel. Manage, review, and extend external outsource contracts (e.g., outsource drivers and staff).
• Performance & Talent Development: Develop and manage performance evaluation criteria for annual salary increments and bonuses. Analyze job competencies and identify training needs to enhance staff knowledge and skills.
• Employee Relations (ER): Maintain and foster positive employee relationships by organizing internal and external corporate events, company trips, New Year parties, and Corporate Social Responsibility (CSR) activities.
• Compliance, Audit & Governance: Act as the Compliance Liaison (including Business Continuity Planning) and Personal Data Manager. Monitor and implement corporate compliance rules and department regulations. Serve as the primary auditee for compliance, internal, fiscal year, and J-Sox audits.
• Expatriate Support & Government Relations: Coordinate and prepare documentation for expatriate visas and work permits. Contact and submit all required statutory reports to the Social Security Office, Revenue Department, and Labor Protection Office.
• Reporting & Administration: Prepare and submit monthly, quarterly, and annual reports to the Head Office. Maintain and update organization charts, manpower data, leave records, and overtime (OT) reports. Control the corporate seal and review the renewal of group contracts and filings.
• Financial & Asset Control: Verify petty cash expenses, handle company donation matters, and manage the disposal or sale of scrap/obsolete office equipment (excluding IT equipment).
• Committee & Meeting Coordination: Establish and operate the company's Welfare Committee and Safety Committee. Support and prepare related documentation for the Annual General Shareholder Meeting and weekly management meetings, including issuing official meeting minutes.
• General Support: Execute duties in alignment with corporate policies, procedures, and regulations, performing other tasks as assigned by executive management.
▽Admin Tasks
• Submit documents and communicate with the outsourcing company, suppliers and related company (VISA/WP, Government etc.)
• Provides office support to either an individual or team and is vital for the smooth-running of a business. Support Japanese and staff in terms of booking hotel, golf, airline tickets, rental car, etc.
• Organize and schedule meetings and events
• Manage the office related issue, follow instruction from boss , keep records and reports up to date
• Conduct and organize administrative duties.
• Help maintain the budget plan (compare price, negotiate, control cost)
• General office management such as ordering office sundry, including answering phones, preparing and checking documents
▽HR Tasks
• Manage attendance record /OT/ leave /staff record
• Communicate with recruit agents and candidates (Preparing job descriptions, advertising vacant positions)
• Managing every aspect of the employment process, including, orientation, and training of new staff members
• Be the internal contact person about labor issues
▽Other tasks as assigned
• To support the Manager and Director.