- Support Thai lawyers for documentation (proof-reading, format adjusting, etc.)
- Arrange meeting schedule, and handling some accounting expenses registering and related admin tasks
- Support general office matters in admin tasks, office meeting and seminar arrangements, firm trip planning, intern student recruitment, etc.
Support for general sales operations related to translation
Translation of materials related to Sales operations, interpretation at all Sales meetings,interpretation of requests related to the Japanese Head Office, etc.
Translate technical materials and quality-related materials as appropriate
Provide support for various activities, including but not limited to engineering issues,quality issues,and any other matters involving customers, group companies, and suppliers
Manage company assigned activities related to the business such like ISO/IATF16949
Prepare monthly and time to time required documents related to company assignment
・Support sales executive, working mostly at the office
・Take care current customers and help them to solve the problem occurred
・Support and Coordinate with another department in the company
・Support another jobs in marketing section
・Help to find and negotiate competitive price for Freight and Transport
・Follow & planning with Manager
Office & Management Interpreting
Interpreter Coordination & Expat Support
Translate a document, E-mail
Support in Production line ,Engineer
Support Japanese
• Manage end-to-end visa and work permit processes for expatriate employees,
including document preparation, application submission, government liaison, and status
tracking.
• Provide guidance and information to clients and foreign employees regarding
Thailand's immigration laws, regulations, and requirements.
• Respond to inquiries regarding visas and work permits, offering clear advice and
support as needed.
• Accompany and represent foreign employees at the Immigration Bureau, Department
of Employment, and other relevant authorities (on-site attendance is flexible; acting as a
representative on an occasional basis).
• Maintain and update records of visa and work permit applications, approvals, and
client data to ensure accuracy, confidentiality, and organization.
Administrative Support for Visa and Work Permit Team
• Coordinate with various internal departments to ensure smooth and timely
execution of visa and work permit processes.
• Compile, maintain, and update client files regularly, ensuring data accuracy, security,
and completeness.
• Handle customer service operations for automotive parts, serving primary clients located in Laem Chabang and Bangkok.
• Prepare general documentation and provide administrative support for Sales and QA teams, including support for new projects.
• Coordinate with freight forwarders regarding documentation and all import/export shipping activities.
• Liaise with customers and suppliers regarding delivery schedules and shipping-related matters.
• Follow up on product shipments to guarantee on-time delivery to clients.
• Communicate directly with customers to address and resolve documentation issues.
• Request, review, and verify regular stock reports from the warehouse.
• Monitor and maintain optimal inventory levels to prevent product obsolescence or delivery delays.
• Perform other related administrative or operational duties as assigned.
• Support sales for documents and internal processes.
• Prepare documents (sale contract, purchase contract, P/O, D/O, shipping documents, invoice, etc.).
• Communicate with HQ in Japan
* Other related job
Role Summary
・Seeking a Thai finance & accounting professional to play a core role in the finance and accounting function of the Thai entity and its group.
・Position level will be determined as Finance & Accounting Manager, Assistant GM, or Deputy GM based on experience and capabilities.
・Collaborates with existing Japanese and Thai management across operational and management aspects to drive organizational management and operational enhancement.
・Opportunities exist for responsibilities to expand from finance & accounting to broader corporate/administration areas, depending on performance and aptitude.
Main Responsibilities
・Management and overall coordination of finance & accounting operations.
・Review of monthly/annual closings and various reports, alongside proposing process improvements.
・Execution of key responses related to external audits, tax matters, and internal controls.
・Support for cash management planning, budget control, and management accounting (daily cash management and funding are handled by the Finance Manager).
・Coordination and communication with Japan Head Office, Regional Headquarters, and group companies in Thailand.
・Development and coaching of team members, while driving overall process improvement.
Reports to: CFO & Finance & Accounting GM (Japanese expat) President of Thai company
• Support various operational centers to achieve business plans, manage performance, gather feedback/requirements, improve operational processes, analyze numeric data, and oversee management metrics.
• Drive efficiency improvements and operational enhancements in sales and administrative processes through quantitative data analysis and management oversight.
• Coordinate across centers to establish guidelines and operational practices that prevent administrative risks.
• Review administrative operating procedures, coordinate updates, and define functional requirements whenever operational guidelines change.
• Enhance operational efficiency across customer acquisition, credit underwriting, and contract execution, supported by data analytics and performance monitoring.
• Support process optimization for loan disbursements and repayment operations, conducting quantitative analysis and management control.
• Drive efficiency and process improvements in customer call operations (inbound/outbound), incorporating numeric analysis and performance control.
• Support operational enhancements in debt collection and recovery for normal, monitored, and NPL/default accounts (including payment reminders, overdue notices, and deficit balances), backed by quantitative analysis and management oversight.
• Negotiate contract terms for third-party collection agencies, monitor agency performance, and oversee overall vendor management.
• Optimize legal proceedings and debt enforcement workflows aimed at maximizing recovery, supported by data analytics and management oversight.
• Lead and drive planning initiatives to elevate customer service standards across centers.
• Supervise and manage the execution of internal center meetings.
• Assist and oversee centers in establishing and maintaining robust compliance operational systems.
• Provide comprehensive operational support across all center functions.
• Coordinate effectively across internal departments and negotiate with external entities.
• Perform additional tasks as instructed by supervisors.
• Handle general translation and interpretation required for the above operational scope.
• Draft and maintain meeting minutes for assigned sessions.
• Planning and monitoring inbound and outbound shipments of products and spare parts.
• Negotiating and securing transportation rates.
• Approach Ocean Freight, Air Freight, Customs Clearance and all logistics services
responsibilities as one stop service
• Learning products with the intention to conduct presentations and sales to current and
new customers.
• Maintain and develop business relationship with new and existing customer to obtain new
business opportunity
• Ensuring warehouse, transportation, and customer services work in unity and meet their
commitments.
• Complying with all company, local, state, and government transportation regulations.
• Monitoring e-mail and daily job requirement from internal and external
- ทำหน้าที่เป็นตัวกลางระหว่างทีม Sales และ Supply Chain โดยรับผิดชอบการประสานงานด้านการขนส่ง การจัดการคำสั่งซื้อของลูกค้า การจัดทำใบเสนอราคา และพัฒนาไปสู่การดูแลฐานลูกค้าของตนเองเพื่อสร้างยอดขายและรับค่าคอมมิชชั่น
- วางแผนและติดตามการขนส่งสินค้าและอะไหล่ทั้ง Inbound และ Outbound
- เจรจาต่อรองและจัดหาอัตราค่าขนส่งกับผู้ให้บริการขนส่ง
- ดูแลและประสานงานด้าน Ocean Freight, Air Freight, Customs Clearance และบริการด้าน Logistics แบบครบวงจร (One Stop Service)
- เรียนรู้ผลิตภัณฑ์ เพื่อนำไปสู่การนำเสนอสินค้าและการขายให้แก่ลูกค้าปัจจุบันและลูกค้ารายใหม่
- สร้างและรักษาความสัมพันธ์กับลูกค้าปัจจุบัน รวมถึงพัฒนาความสัมพันธ์กับลูกค้ารายใหม่ เพื่อสร้างโอกาสทางธุรกิจ
- ประสานงานให้ฝ่าย Warehouse, Transportation และ Customer Service ทำงานร่วมกันอย่างมีประสิทธิภาพและสามารถดำเนินงานตามแผนที่กำหนด
- ปฏิบัติงานให้สอดคล้องกับกฎระเบียบของบริษัท รวมถึงกฎหมายและข้อกำหนดด้านการขนส่งของภาครัฐและหน่วยงานที่เกี่ยวข้อง
- ตรวจสอบและติดตามอีเมล รวมถึงงานที่ได้รับมอบหมายประจำวันจากทั้งหน่วยงานภายในและภายนอกองค์กร
• Manages domestic logistics as well as import and export operations, including data entry and internal process monitoring to achieve departmental
objectives. Provides administrative and sales support for business activities.
• Handling daily document transactions, customs clearance, invoices, and service to customers with full scope of documentation.
• Control and arrange logistic management both inbound and outbound effectively with logistic providers company, warehouse and shipping line.
• Handle Credit Control effectively to avoid over-credit/past due.
• Taking care of documents related to import/export, domestic business and input in the system properly.
• Administrative tasks for team such as report making support and meeting
arrangement.
• Sales Execution & Coordination: Execute sales plans and departmental strategies to achieve organizational targets; coordinate based on instructions and information received from relevant departments.
• Interpretation & Translation: Provide accurate and contextually appropriate interpretation and document translation.
• Compliance: Strictly adhere to company policies, internal rules, regulations, and legal compliance principles.
• Confidentiality & Security: Protect and maintain company confidentiality, safeguard organizational assets, and follow department disaster/crime prevention measures.
• Reporting & Communication (Hourenso): Promptly report, communicate, and consult with supervisors (Hourenso), sharing department issues to collaborate on solutions.
• Administration & General Support: Handle general administrative tasks for the department and perform other duties as assigned by supervisors.
• Perform interpreter and translator duties (Japanese-Thai) to efficiently support organizational operations.
• Organize and manage translation files/documents systematically, neatly, and securely.
• Support operational tasks in the Loan Approval Center, such as making calls to coordinate with customers and operating loan approval processes.
• Provide communication, interpreting, and translation services as requested by Thai and Japanese personnel to connect cross-departmental operations.
• Perform other tasks as assigned by supervisors.
• Provide full secretarial support to the President
• Manage schedules and appointments
• Handle visitor reception and coordination
• Arrange transportation and logistics
• Support various administrative and miscellaneous tasks (all-around support role)
• Drive company vehicle for the President after business dinners or events
Note: Attendance at business entertainment events is not mandatory
• Other related tasks
• Coordinate with customer and suppliers
• Support Japanese sales about document, such as, quotation, sales order etc.
• Support translation between Japanese and Thai (Between Japanese sales and customer during meeting)
• Other tasks as assigned
• Enter transaction details into the internal system accurately and in a timely manner.
• Prepare transaction related documents, including invoice, packing list, credit/debit note and other relevant documents.
• Coordinate delivery arrangements, including communicate with suppliers, customer and logistic company.
• Perform routine tasks within the team under general supervision and guidance.
Handle customer inquiries and maintain good relationships with customers.
Receive and process Purchase Orders (POs).
Coordinate with internal departments (Sales, Production, Planning, Logistics, and Finance) to ensure on-time delivery.
Monitor production schedules and shipment status.
Order confirmations, shipping documents, and related reports.
Follow up on customer requests, delivery schedules, and issue resolution.
Maintain accurate records in the company's ERP/Kintone system.
Perform other duties as assigned by the supervisor.
• 50% in charge of Textile Product Division and 50% in charge of Forest Product Division (examples of forest products are woodchips & biomass pellet, pulp, paper & paperboards, etc...)
• Coordinate daily sales activities and support the sales team in routine operations.
• Prepare quotations, sales contracts, invoices, and other related sales documentation.
• Liaise with customers, suppliers, and internal departments regarding orders and deliveries.
• Monitor order status to ensure timely shipment and delivery.
• Manage import and export documentation and communicate with logistics providers when required.
• Maintain and update sales records, customer database information, and related status reports.
• Respond to customer inquiries and provide comprehensive after-sales support.
• Perform additional operational tasks as assigned by the Manager and General Manager
• Execute statutory duties as a legally mandated Transport Safety Manager (TSM) under Department of Land Transport (DLT) regulations, including handling pre-shift alcohol tests and driver health screenings alongside general haulage safety management.
• Track haulage movements and delivery status via GPS tracking systems, whilst overseeing emergency communications and incident responses during transit delays or operational issues.
• Draft, organise, and compile transport safety documentation and records for submission to the Department of Land Transport (DLT).
• Acknowledge and verify incoming customer purchase orders (POs) and liaise directly with the production department to coordinate stock levels and delivery schedules.
• Produce commercial invoices and tax invoices for outgoing consignments, log financial records into the internal accounting software, and oversee day-to-day sales administration.