• Provide full secretarial support to the President
• Manage schedules and appointments
• Handle visitor reception and coordination
• Arrange transportation and logistics
• Support various administrative and miscellaneous tasks (all-around support role)
• Drive company vehicle for the President after business dinners or events
Note: Attendance at business entertainment events is not mandatory
• Other related tasks
・Lead QA activities for the main customer(Automotive industry)
・Conduct internal audits and identify quality gaps/issues
・Drive quality improvement initiatives across manufacturing operations
・Provide expert-level guidance to strengthen the existing QA team
・Support the development of a more robust quality organization
• Control and manage daily operational manpower to ensure alignment with the overall manpower plan.
• Coordinate with the Operations Department to confirm that daily production and shipping schedules are completed on time, efficiently, and according to customer requirements.
• Collaborate with Engineering and related departments to optimize storage layouts and work areas while ensuring facilities and equipment are properly maintained.
• Oversee physical inventory movements, ensuring every transfer is fully documented for accurate tracking and record-keeping.
• Monitor stock levels to maintain appropriate inventory balance and ensure on-hand inventory accuracy.
• Establish and execute material scrapping and disposal procedures in coordination with the Finance and BOI departments.
• Analyze operational issues in the warehouse and guide subordinates to implement effective countermeasures.
• Manage logistics operations to guarantee on-time delivery and maintain high quality standards as required by customers.
• Support and participate in company activities while enforcing compliance with company policies, safety standards, and quality/environmental management systems (IATF 16949, ISO 14001).
• Record and verify incoming customer payments accurately and in a timely manner.
• Reconcile bank statements and bank balances with the General Ledger (GL) to ensure accuracy of financial records.
• Prepare, review, and maintain the Accounts Receivable (AR) Aging Report, and monitor outstanding balances.
• Follow up with customers regarding Withholding Tax (WHT) certificates and verify the accuracy of WHT deductions.
• Check and validate withholding tax information through the Revenue Department's online system.
• Coordinate with the Sales, Administration, and banking partners regarding customer payment collection and related transactions.
• Maintain accurate accounting records and ensure proper filing of financial documents.
• Support month-end and year-end closing activities as assigned.
• Assist in improving accounting processes and internal controls to enhance operational efficiency.
• Prepare reports and other accounting-related documents as requested by the supervisor.
• Perform other accounting and administrative duties as assigned by the supervisor or management.
1. Purchasing process for Oversea Suppliers: Request for Quotation, purchasing order and searching for new supplier.
2. International Sales Coordinator (Support to MD, Sales/Marketing Manager, Product Manager - Heat treatment, International
Marketing)
• Contact to oversee customers to offer PHI products via email/phone
• Issue quotation to oversee customers
• Coordinate with partners/customers for oversea sales activities/customer visits
3. Project Coordinator for Prolific Engineering Service
• Gathering project information with PES MD
• Follow-up project progress
• Reporting project progress and summary of project completion
4. Quality Management system
• Strictly comply with ISO 9001
• Strictly comply with quality policy, quality objectives,
• procedures and process control document.
• Solve quality management system inconsistencies problems in a well-timed.
• Govern your subordinate to comply with ISO 9001 and other requirements, policies, objectives, procedures, and process control document.
Job Description:-
• Financial Management: Oversee overall accounting, finance, tax, annual budgeting, and forecasting.
• Month-End / Year-End Close: Able to handle and complete monthly and annual account closures. ( No need to sign due to they have the GM who will handle this)
• Reporting: Prepare and submit financial reports to the Head Office in Japan.
• External Liaison: Work directly with banks, external/internal auditors, and tax advisors.
• Team Leadership: Manage and lead a team of 6–7 staff members (handling AP, AR, and general accounting).
- Responsible for warehouse operation.
- Manage and improve the service quality of warehouse and delivery to customers.
- Quickly respond to the customers' feedback.
- Manage and train warehouse personnel adhere to the Department's objectives.
- Design warehouse layout and classification of stocks, and fully utilize warehouse spaces in each location.
- Implement and ensure clearly safety conditions, procedures and discipline in the warehouse.
- Employee Evaluation & Control in Action (Subordinate 20-30 persons)
• Assist the project manager in coordinating with civil engineers and project teams
• Perform construction-related calculations as required
• Review all drawings and designs for accuracy and compliance with project standards
• Prepare preliminary drawings for tender submissions
• Develop detailed shop drawings and coordination drawings for construction projects
• Maintain organized records of drawings and revisions
Import
・Manage the company's import documents to ensure accuracy and compliance with government regulations (Customs, TISI, NBTC).
・Verify import documents to ensure they meet the requirements of relevant government agencies.
・Prepare and submit customs clearance documents for import and export, including Import Permits.
・Arrange import and export-related documents in advance to ensure timely shipment processing.
・Review invoices and packing lists before import and submit necessary approval documents.
TISI/NBTC
・Inspect TISI (Thai Industrial Standards Institute) requirements to ensure compliance for imported products.
・Apply for TISI Import Permits through online systems:NSW / E-Scops
This includes preparing product specifications and clarification letters regarding any issues for submission to the Industrial Standards Office.
・Coordinate and resolve issues related to production processes and operations to ensure compliance with industry standards for product importation.
・Review and prepare necessary documents for NBTC applications and provide clarification documents when required (TISI/NBTC).
*Contact with clients by visiting/ calling for finding new clients
*Maintain Relationship with exist clients and Suppliers
*Giving information details tp clients and support all requirement
*Doing sales report and Sales forecast
*Achievement & Management of own budget (Order and Sales)
• Promote and sell Automated Warehouse Systems and intralogistics solutions to industrial customers.
• Identify and develop new business opportunities while maintaining relationships with existing clients.
• Understand customer requirements and propose suitable technical solutions.
• Prepare quotations, presentations, and sales proposals.
• Coordinate with engineering and project teams to ensure smooth project implementation.
• Conduct product demonstrations and technical presentations for customers.
• Follow up on sales activities and achieve assigned sales targets.
• Provide after-sales support and maintain customer satisfaction.
Manage, verify, and categorize tax invoices and billing documents
Collect data for preparing the company’s budget and investment reports
Analyze accounting transactions, record accounts payable, and prepare payment checks
Verify the accuracy of documents related to the BOI system
Record depreciation expenses for company assets
※ Handling Accounting, Admin and HR job
1) Make billing notes and send them to the customers, and check AR collection situation
2) Record AR collection in ERP system, and make summary of bank statements
3) Make monthly inventory report by supporting stock check at the end of month
4) Record export sales and import purchase in ERP system based on the exchange rate
5) Make payments, process incoming invoices, and verify receipts/Tax invoice, record in ERP system
6) Manage/Repair office supplies or company assets (car, PC etc), and order new supplies or asset as needed
7) Handle admin job like holding company trip, company party, seminar, making uniform etc
8) Handl Japanese (VISA/WP) application and renewal.
9) Handle salary related job such as payroll, provident fund, social security insurance, attendance etc
10) Other tasks assigned by Managers
• Interpretation between factory floor staff and Chinese staff
• Translate Chinese machine display interfaces into Thai.
• Support for Chinese staff (6 people)
• Other related duties
1. Search for new clients who might benefit from company products or services and maximize client potential in designated regions
2. Develop long‐term relationships with clients, through managing and interpreting their requirements.
3. Persuade clients that a product or service best satisfies their needs in terms of quality, price and delivery.
4. Negotiate tender and contract terms and conditions to meet both client and company needs.
5. Work on after‐sales support services and provide technical back up as required.
6. Prepare reports for head office and keep customer records.
7. Meet regular sales targets and coordinate sales projects.
8. Make technical presentations and demonstrate how a product meets client needs.
9.Sometime will be travelling on trip alone or sometime going with the engineer team
10.Support the Supplier Chinese and make relationship with them.
• Production Planning: Plan and monitor production schedules for vendors handling packaging boxes, labels, and commercial materials.
• Vendor Monitoring: Control and follow up on daily work progress to ensure vendors achieve 100% on-time delivery.
• Quality & Cost Control: Check and verify work specifications and quotations to ensure they align with the approved budget.
• Reporting: Prepare summary reports and overall analysis for presentation to the Assistant Manager to support strategic decision-making.
• Problem Solving: Serve as the main coordinator when issues arise between vendors and internal departments to help reduce management workload.
Job Description
Follow up part delivery on time.
Follow up confirm PO. from vender.
Update delivery status.
Check and update material shortage.
Issue PO. Follow up pull in delivery.
Related with BOI Clearance for oversea supplier.
Cost down and payment term requirement.
Coordinate with etc. section concern.
Daily report and solving problem.
1. Supervise the maintenance department and subordinates within the department.
2. Document system work and system management TS/16949
3. Follow up on other tasks assigned
4. Responsible for environmental work ISO14001
5. Other tasks assigned
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