• Managing purchase orders and export/import documents
• Supporting Japanese expatriates
• Assisting in accounting tasks
• Supporting HR tasks
• Other related job
• Responsible for accounting and administration matters of the Thailand office.
• Assist in HR administration functions
1. To prepare necessary accounting and financial reports for management to review on a monthly basis and as when required.
2. Follow up with overseas offices and agents’ accounting department to ensure that any accounting discrepancies are addressed, and outstanding bills are settled in a timely manner.
3. Responsible for all local statutory reporting such as corporate and employee tax filing
4. Responsible for general office administration including ordering of stationery and coordinating with external vendors
5. Work closely with different departments in the office supporting their accounting and administrative needs
6. Tight control of payment ensuring all payments is accurate, supported by relevant invoices and that they are paid within reasonable time frame.
7. Assist in the preparation of financial analysis including budgeting and forecasting.
8. Work with external auditor on annual audit process ensuring all required documents are ready for presentation and audit adjustments are made on a timely basis
9. Assist in HR administrative matters including recruitment, payroll administration, pension calculation, annual leave administration, maintaining of employees’ personal files and insurance renewal.
10. Assist to maintain up to date on all office filing and license renewal
11. Other duties assigned from time to time.
- Responsible for all accounting operations and collaborate with Accounting Shared Service Center for the all statutory reports in compliance with government regulations, accounting standards and the company’s policies, including financial statement report and related noted to financial statement.
- Ledger Management: Oversee the general ledger, ensuring all financial transactions are recorded accurately and timely and proper with accounting documentation.
- Prepare monthly/quarterly/yearly financial statements, including management reports and accounting analysis to identify and explain variances with account statement reconciliations.
- Cooperate and full support for the Group consolidation process on quarterly and year-end basis.
- Monthly/quarterly/yearly tax filings to ensure the timely submission all of tax forms in compliance with current tax regulations. Organize timely and accurate preparation of documentation pertinent to all of the firm’s tax responsibilities.
- Alert the VP regarding important issues that may have an effect on the firm’s financial, accounting and tax matters. providing financial support to facilitate business decisions.
- Be responsible for cash flow plan, including forecasting & monitoring the plan vs actual deliver.
- Cooperate and Preparation of the annual budget and forecasting.
- Perform and monitor all company fixed asset register management system and validation.
- Coordinate communication with other departments to ensure accurate financial reporting and effective cost control, including assist various departments in accounting issues and queries.
- Provide support and work with auditor in conducting internal/external audit.
- Perform special projects or other related duties as assigned by management.
This position will be part of manufacturing team performing at company facility, Ladkrabang Industrial Estate, Bangkok.
[Summary]
The Compliance Manager will oversee the organization’s compliance strategy, ensuring that all operations, policies, and procedures strictly adhere to applicable laws and regulations. This role involves guiding cross-functional teams to identify and mitigate potential legal, regulatory, and corporate governance risks. The Compliance Manager will also lead the review and negotiation of contracts and provide proactive legal and compliance advice to senior management.
[Key Responsibilities of the position:]
1. Regulatory Compliance
・Develop, implement, and maintain an effective compliance program consistent with all applicable laws and regulations.
・Monitor and interpret new or changing regulations that may impact the organization.
2. Policy & Process Management
・Oversee the drafting, review, and updating of internal policies, procedures, and controls to ensure operational efficiency and regulatory compliance.
・Provide expertise and guidance on the interpretation and application of compliance-related policies.
3. Stakeholder Communication & Liaison
・Serve as the primary liaison between internal teams, external counsel, and regulatory bodies on all compliance-related matters.
・Provide management with timely updates and recommendations on compliance issues, potential risks, and remediation plans.
4. Training & Education
・Develop and deliver training programs to enhance compliance awareness and understanding among employees.
• Accounts Payable (AP) & Accounts Receivable (AR): Prepare billing notes and ensure accurate record-keeping for financial transactions.
• Payment Processing: Issue receipts, cheques, and withholding tax documents as required.
• Document Management: Organise and maintain financial records, ensuring all documents are properly filed for easy access.
• General Support: Assist the finance team with other administrative tasks as needed.
• Handle the hiring process, including recruitment, selection, and welcoming new employees
• Find and shortlist suitable candidates using different methods
• Advertise job openings on websites and social media
• Conduct interviews in person, over the phone, or via video calls
• Work with department managers to refer the best candidates for roles
• Plan and take part in job fairs and other hiring events
• Assist with employee relations and company activities
• Check pay-related documents, such as overtime and attendance records
• Manage the time-tracking system and keep records of leave, absences, and lateness
• Prepare reports on costs like fuel and overtime
• Create and run activities to improve employee engagement
1. Time Attendance:
• Monitor Daily Time and Attendance Records
• Prepare OT report monthly.
• Resolve issues when mobile check-in/out fails or records are incomplete.
• Checking Cost and OT from outsource Japanese driver.
2. Recruitment tasks:
• Prepare qualification required sheet as leader instruction
• Contact recruitment agency to find new candidates
• Prepare all related information about new candidates for leader consideration.
• Coordinate with other department, Planning, Screening resume, Interview, Support
employment
• Prepare documents to comply with ISO-Auditor ISO 9001:2015.
3. Immigration and Foreigners affairs support
• Prepare invitation letters for guests, expats, and families.
• Handle visa and work permits for Japanese staff and families (BOI & Non-BOI).
• Process visas, work permits, and 90-day stay reports for Japanese employees and
their families.
• Report 90-day stays to immigration.
• Apply for visas for Japanese business trips.
• Arrange visa & work permits for trainees.
• Manage passport renewals and visa transfers.
• Facilitate bank account, debit card, and credit card applications for Japanese staff.
• Arrange fast-track lane services for Japanese staff and families.
• Notary document with Embassy (Thai & Other country)
• Oversee apartment contracts for Japanese
4. Health Insurance and other benefits.
• Coordinate health and accident insurance group for staff.
• Support claim insurance group and contact broker.
• Coordinate with Health checkup by contacting with hospital.
5. HR tasks
• Support in HR process and facilities.
• Run and initiate activity and coordinate with other departments related to HR matters.
• Oversee the company’s annual events, such as the annual gathering, Sports events,
Company Party and other activities.
• Assist with day-to-day operations of the HR functions and duties
• Coordinate with government such as revenue, SSO, Labor Dept. etc.
• Deal with employee requests regarding human resources issues, rules, and
regulations basis.
• Updated on compliance with Labor Laws
• Support for Audit processes if any request.
• Improving the effectiveness of processes, systems and reports
• Other related jobs as assigned.
• Mastermind compliance policies and procedures for the organization as per assigned
• Report writing and finding dispute resolution
• Develop and implement a compliance program to ensure the organization operates in accordance with state laws and required company’s compliance
• Determine compliance metrics and establish a system for tracking any staffs in accordance with state laws and required company’s compliance
• Educate and train staffs on regulations and business practices
• Remain up to date on state laws related to the organization and update policies accordingly
• Perform compliance audits to determine whether establish procedures are being followed and where they can be improved.
• Create compliance resource library for staff members to reference when they have questions
• Check and draft correspondence, commercial agreements and legal documents
• Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meeting
• Prepare all the documents in both Thai and English
- Prepare training and personnel development plans
- Responsible for Visa & Work permit for the foreigner staff (Japanese)
- Handle coordinator about annual health-check
- Keep up-to-date with new labor laws to inform all employees in the organization
- Update the company's rules and regulations to avoid conflict with the labor laws
- Prepare salary, bonus, time attendant reports
- Check tax works (Form Por Ngor Dor 1, Por Ngor Dor 1 Kor, Por Ngor Dor 91 for foreigners)
- Provide advice on provident fund, welfare, compensation, performance evaluation, special performance awards and labor laws to employees in the organization
- Handle Recruitment process and arrange the interview process
- Responsible for orientation for the new employees
- Control internal HR department expenses within the company's budget
- Organize New Year's parties, welcome, farewell parties and company trip
- Be the center for informing employees of all branches
- Coordinate with HR and administration departments of all branches (Bangkok, Chonburi and Ayutthaya branch)
- Be the company's representative in attending seminars and other events
- Control employees’ behavior to behave appropriately and not against the company rules including dress code
- Handle the number of annual employee’s uniforms
- Take care of the educational loan (deduct employee salaries to send taxes)
- other duties as assigned
• Affairs regarding company events
• Affairs regarding printed matter, forms, name cards, etc.
• Secretarial matters of the Company
• Manage company car, if any
• Manage the entertainment fee, charge for traffic (gasoline, toll fare) etc.
• Affairs regarding procedures for domestic and overseas business travels
• Affairs regarding work permit, visa, etc.
• Labor management issues
• Organize and file human resource records
• Hygiene and sanitation/Improve work environment
• Set up and administrator meetings required for the foregoing
• Male/Female, age 37 - 45 years old
• Bachelor's Degree or higher in Accountancy.
• Experience over 10 years and at least 5 years in a management role. (Senior accountant, Chief Accountant or Manager in large-scale, multinational (with over 1,000 employees) or Japanese manufacturing would be an advantage)
• Plan and execute training and team development activities if applicable
• Experienced managing a team of 5 - 10 members
• Intermediate level or above in English is required.
• Japanese communication skills and CPD holder would be specially considered
•Provide team support, resolution of complex issues, definition of standards and approaches, planning, and internal/external client relationship management.
• Goal-oriented individual with strong time and task management
• Organized and methodical person with a logical approach to addressing issues and strong analytical skills
• Positive approach in supporting Customer & company needs
• Ability to solve urgent matters and work under pressure
• Ability to impose a proactive spirit in the team
• Proficient in MS Office and an ERP system (AS400 or SAP) and good skill in using Excel programme
• Verify calculations, allocations, etc. and check or obtain information for incorrect or incomplete documents
• No Job Hopper (staying in one company at least 2 years or longer)
▪ Support and push short term and long- term plan of the company to reach to the target.
▪ Support and advice each team in the company to let’s them conduct their job smoothly and achieve task as planed.
▪ Support and advice subsidiaries ‘s member incase they have any issue on their work.
▪ Support and advise the internal audit team to ensure effective audit results.
▪ Support to the management as requested.
▪ Manage and support company’s member in overall support.
▪ Create a project that makes work efficient and standard in the group of companies.
▪ Review transaction from AD,AC,HR,GC,MRT and IT team before submit to MD for final approve.
▪ Review Bank transaction from AD,AC,HR before submit to MD for final approve.
▪ Review Taxation before submitting to Thai Revenue department such as WHT, VAT, Half year Tax, CIT, TP etc.
▪ Act as a good role model for subordinates and those involved in the work.
• Communicating and Coordinating with operator
• Collecting information and record the history of employees
• Salary calculation
• Managing employee welfare matters such as social security, round insurance, form, etc.
• Supporting Visa for foreign employees.
• Making job description for vacant position and collecting candidates
• Interviewing with candidates
• Direct report to Manager and MD
• Other related jobs
• Handle Account Receiveable, Account Payable, Fixed Asset tasks
• Handle Accounting-related Document tasks (clearing, filing)
• Handled billing, Collection, Bank reconciliation
• Coordinate with the bank, issue invoices, collect the payments
• Booking and revenue concerning, ex: WHT, VAT, PND
• Contact and coordinate with the Revenue Department
• Proficient in Process Control functional role and support Business Div. for consultation of existing Business and new Business such as Tax, Finance, Risk management, and MUGEN standard process. Provide data, information, and documents to Internal/External Auditor and Tax Authorities.
• Operate workflow requests from business divisions. Verify the accuracy of workflow before posting, and check the transactions related to AP/AR, Charges, Non-trade, VAT/Tax, and settling AR.
• Report preparation of Input/Output VAT report and other reports related to internal control requirements or supporting business divisions such as monitoring reports and monthly reports.
• Set up accrued income/expense for the service fee and another accounting row.
• Support business PIC when they encounter problems with the current/new business.
• Support external and internal assignments in preparing the document to submit to the Revenue Department and Auditor when request to check the transaction. Suggest business unit about the internal control.
• Sourcing and reaching out to qualified candidates for current open roles.
• Serving as a go-between for candidates and hiring managers.
• Coordinating the hiring process end-to-end.
• Design, distribute and measure the results of candidate experience surveys.
• Working to establish a recruitment strategy and find out solutions if any issues/concerns in the short-long term.
• Analyze the recruitment process performance, prepares the recruitment dashboards, present dashboards, recommends a change to the recruitment process and implement changes.
• Tracks the list of the recruitment agencies and their terms and conditions; introduces standardized terms and conditions for the recruitment vendors if possible.
• Identifies difficult job vacancies and investigates the best recruitment approach for the team.
• Enhance and support the company's recruitment activities with University (Job fairs, Internship, Cooperative Education, MOU etc.)
•Support and coordinate for setting up a new HRM system.
• Any tasks that be assigned by superior or/and company.
Managing HR, Accounting department (Total around 15 subordinates)
• Report to Japanese Manager and Head Quarter in Japan.
• Communicate with each department and grasp the current situation, and solve problem if need
• Other related jobs
- Plan and perform internal audit & enhance the self-assessment check sheet (J-SOX)
- Recommendation and improve and development process for operational efficiency with the regulations
- Analysis & prepare report to manager and top management
- Ensure that business operations are undertaken in accordance with Company rules and J-SOX Law and other supervisory authorities
- Perform other or ad-hoc assignments
COMPLIANCE:
• Day-to-day handling of compliance matters for our group of companies
• Assist in preparing for and responding to routine reviews and update requests
• Maintain corporate and compliance review schedule including follow-up of all items required by regulators for legal or audit purposes
• Assist to prepare, review and update compliance policies and procedures
• Maintain all corporate and compliance-related records and files
• Assist in scheduling cross-border appointments, Investment Committee meetings, board meetings, video conferences and special events
• Monitor and assist in updating all compliance policies and manuals
• Conduct or support compliance risk assessments - working with internal functions and management to help identify, and assess compliance risks, develop, report and monitor mitigation actions
LEGAL:
• Provides legal and strategic business advice to the Global Team
• Draft and review legal documents, and ensure all document content is accurate and detailed
• Conduct legal research and gather evidence
• Having a practical understanding of and hands-on experience with financial service laws and regulations in relation to banking, insurance and finance is advantageous
• Act as reviewer or translator for materials in the local language (Thai) as and when required.
• Ability to manage a team of legal and compliance staff, and to provide training and coaching.