Responsible for overseeing HR operations to ensure the achievement of organizational goals. He/She will manage HR functions such as recruitment, employee relations, performance management, and training within the organization. All HR processes within their area of responsibility must be completed efficiently, accurately, and in a timely manner.
Direct Report: HR Manager
Position Level: Supervisor or Asst. Manager (Depend on experience)
Job Description
1. Oversee the recruitment and onboarding process, ensuring smooth employees transition until the end of their probation period. Develop and implement recruitment strategies aligned with the organizational workforce plan.
2. Promote employee training and development initiatives to enhance skills and performance.
3. Manage employee welfare and benefits programs, including coordinating with welfare committees.
4. Provide support to other sections, such as General Affairs (GA), to facilitate cross-functional collaboration.
5. Perform other tasks as assigned by superiors.
• Mastermind compliance policies and procedures for the organization as per assigned
• Report writing and finding dispute resolution
• Develop and implement a compliance program to ensure the organization operates in accordance with state laws and required company’s compliance
• Determine compliance metrics and establish a system for tracking any staffs in accordance with state laws and required company’s compliance
• Educate and train staffs on regulations and business practices
• Remain up to date on state laws related to the organization and update policies accordingly
• Perform compliance audits to determine whether establish procedures are being followed and where they can be improved.
• Create compliance resource library for staff members to reference when they have questions
• Check and draft correspondence, commercial agreements and legal documents
• Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meeting
• Prepare all the documents in both Thai and English
- Prepare training and personnel development plans
- Responsible for Visa & Work permit for the foreigner staff (Japanese)
- Handle coordinator about annual health-check
- Keep up-to-date with new labor laws to inform all employees in the organization
- Update the company's rules and regulations to avoid conflict with the labor laws
- Prepare salary, bonus, time attendant reports
- Check tax works (Form Por Ngor Dor 1, Por Ngor Dor 1 Kor, Por Ngor Dor 91 for foreigners)
- Provide advice on provident fund, welfare, compensation, performance evaluation, special performance awards and labor laws to employees in the organization
- Handle Recruitment process and arrange the interview process
- Responsible for orientation for the new employees
- Control internal HR department expenses within the company's budget
- Organize New Year's parties, welcome, farewell parties and company trip
- Be the center for informing employees of all branches
- Coordinate with HR and administration departments of all branches (Bangkok, Chonburi and Ayutthaya branch)
- Be the company's representative in attending seminars and other events
- Control employees’ behavior to behave appropriately and not against the company rules including dress code
- Handle the number of annual employee’s uniforms
- Take care of the educational loan (deduct employee salaries to send taxes)
- other duties as assigned
Monitoring and coaching legal staffs, including liaising between the legal department and other departments
Check and Draft correspondence, lengthy, complex commercial agreements and legal documents
Draft legal opinion and guidelines or any other policies
Scrutinize legislation related to responsibilities
Dealing with requests for legal opinions
Analyze legislation and provide recommendation for appropriate interventions
Typing of correspondence, commercial agreements and legal documents
Liaising with domestic and international contacts
Organize and coordinate internal and external meetings
Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meetings
Handling confidential correspondence and information
Coordinating legal meetings
Responding directly to queries.
Tracking and collating instructions received
Systematic filing and labeling of files preparing and maintaining a comprehensive database of all current and archived files
Collating contacts list and update regularly
Managing and updating contract database