For BOI:
1.Submit for import shipment and, submit vendor report and transfer to supplier.
2.Coordinate with forwarder and support document for customer clearance.
3.Control stock balance of BOI master list and limit to the stock.
4.Receive purchase shipment in system
5.Receive and transfer goods in transit shipment in systems
6.Support to advise BOI process to staff.
7.Coordinate with BOI officer for all concern regulations
8.Submit import extension and submit income to BOI office. (Business trip)
9.Other specific assignment related to BOI or ITC project
10.Submit TISI NSW to TISI system
11.Check export entry for shipment about BOI.
12.Control import shipment custom clearance process until delivery to the company's warehouse.
13.You will be responsible for managing BOI operations for all departments.
14. Others as assigned by superior.
HR Duties
1. HR Policy & planning
2. Staff History/ filing/ Documentation/ Working Time Check (In-Out)
3. Recruitment & selection
4. Labor intensive matters (Labor Law)
5. Provident fund matters
6. Social Security Fund Matters
7. Staff Compensation: Welfare, Bonus, salary increment
8. HR Relationship
9. HR Payroll/ Salary Payment
10. Outside Training
11. Health Check Examination
12. Matters concerning Japanese staff e.g. VISA & Work permit extension, 90 days report to the immigration office
13. Matters concerning staff welfare e.g. medical fees, dental fees, language studying fees, uniforms, etc...
Admin Duties
1. Matters concerning petty cash
2. Matters concerning purchase of facilities, stationery, and matters related to general affairs
3. Renew fix asset, insurances of the staff, leasing agreement
4. Management of door entrance, cards for visitors, staff's tables keys
5. Facility maintenance on office and scrap/sell
6. Control of the company's seal
7. Cheque control
8. Matters concerning KIAN
9. Matters concerning donations
10. Maintenance of Job Foundation (MJF) Activities &J-SOX
11. Matters concerning the company group agreement, regulations, basic rules, HR&Admin rules
12. Matters concerning BOD and shareholders' meeting
13. Matters concerning driving duties
14. Keep the office nice and clean
15. Matters concerning operation development
16. Matters concerning document controls
BCP Duties
1. Develop and implement the company's compliance program
2. Monitor the business of the company to ensure compliance rules
3. Provide compliance training
4. Bribery Prevention Compliance control
- Manage work in the organization development department
- Lay strategies for personnel development of the company group
- Responsible for creating and developing Job Description, Job Specification, Competency system, Career Development Plan, Talent Development Plan, Succession Plan.
- Consider giving opinions on analyzing the need for personnel development planning to be in line with the strategic plan of the company group as a working group for HR BAFS Group, including managing various tools for personnel development of the company group.
- Supervise the performance of subordinates to be efficient and evaluate the performance of subordinates by using performance indicators to make them concrete, including other tasks assigned by superiors.
- Support the work of the Organizational Development Department and the Human Resources and Administration Department to achieve their objectives.
- Personnel development plans must be consistent with the organization's strategic plan and respond to personnel development needs.
- Must take action to increase employees' abilities. and suitable for conducting business
- Must manage personnel development tools for maximum effectiveness
- Must give advice on personnel development Including tools for personnel development for employees
- Develops, review, and implement company policies, rules & regulations, guidelines, announcements, staff induction program, employee handbook, and others as related, to be efficient and up to date,
- Works with the Department Heads / Line Managers to ensure full compliance from the employees on the company policies, rules &
regulations, announcement, and others as related,
- Works with the Department Heads / Line Managers to build & maintain good employee relationships across the company,
- Handles employee grievances / complaints locally and regionally (SPEAKOUT) and get it resolved properly and in a timely manner. Works closely with the line manager/s on the case investigation and report,
- Carries out the employee misconduct, labor dispute, disciplinary actions, termination, court case, and others as related together with the employee’s line manager/s at all levels,
- Conducts and organize Company’s Welfare Committee as required by law,
- Responsible for the company people related projects i.e. Employee Engagement Survey, New Employee Values Implementation, Town-hall Meeting, Corporate Social Responsibility, Employee Activities, and etc.,
-Initiates training, workshops, as needed, and being a trainer, to line manager/s to ensure company policies, rules & regulations, and others as related, are well communicated and understood,
- Responsible for internal communication as related to employees and their well being,
- Responsible for company expatriate’s formality including VISA, Work Permit, 90 Days Report, and etc,
- Responsible for auditing of the HR department in coordination with the QA department,
- Acts as a point of contact to the labor department, labor protection department, and etc.
<General Affair>
1. Supplies-related: Ordering stationery,Ordering coffee, Arranging gifts, etc.
2. Office contract-related : Updating contracts,Managing security cards, Parking arrangements, etc.
3. Vehicle-related: Scheduling dental appointments, Planning vehicle inspections and maintenance, Arranging rental cars,Managing operation reports,Liaising with driver dispatch companies, etc.
4. Other : Arranging hotels for travelers,Receiving and distributing mail,Creating an annual holiday calendar, etc.
1. Hiring-related : Forming candidate pools, Scheduling interviews, Handling new employee procedures, Conducting post-arrival orientations, Fingerprint registration, Distributing company-owned items, Explaining PC specifications, etc.
2. Labor-related : Managing work schedules, Arranging health check-ups, Handling various insurance procedures, etc.
3. Other: Visas, work permits, 90-day reporting, Updating job regulations and welfare regulations, building evaluation systems (exchanging opinions with management), etc.
- Manage and oversee the daily operations of accounting and Finance
- Manage overall accounting jobs such as month and end year process, general ledger, budgeting, cash flow statement, financial statement, Accounts reconciliation, revenue and expenditure variance analysis, fixed asset activity etc.
- Closing balance sheet
- Collect, Monitor and analyze accounting data
- Establish and enforce proper accounting methods, policies and principles
- Dealing with auditors and revenue department
- Assign projects and direct staff to ensure compliance and accuracy
- etc.
- Manage and oversee the daily operations of accounting and Finance
- Manage overall accounting jobs such as month and end year process, general ledger, budgeting, cash flow statement, financial statement, Accounts reconciliation, revenue and expenditure variance analysis, fixed asset activity etc.
- Closing balance sheet
- Collect, Monitor and analyze accounting data
- Establish and enforce proper accounting methods, policies and principles
- Dealing with auditors and revenue department
- Assign projects and direct staff to ensure compliance and accuracy
- etc.
• Reviewing and verifying all vendor invoices.
• Sorting, coding and matching invoices before setting them up for payment.
• Preparation and processing of payments to pay by checks and electronic transfers.
• Preparation and process the Oversea Transfer.
• Paying vendors by scheduling pay checks and ensuring payment is received for outstanding credit; generally responding to all vendor enquiries regarding finance.
• Keeping track of all payments and expenditures, including purchase orders, invoices, statements, etc.
• Prepare and monitor all Expenses accrual
• Prepare and monitor Prepaid Expense Report.
• Prepare inventory reconciliation and investigate the different between GL and Stockcards (POS report)
• Reconcile the Account Payable to agree with the Trial Balance in the System.
• Preparing analyses of accounts under responsibility and producing monthly reports.
• Verify and submission of taxes, such as PND3, PND53, PND 54, PP36, VAT, CIT, etc.
• Maintain the operating effectiveness of Payable and Payment controls to comply with the management policy
• Prepare the Housing Deposit Report.
• Handle for Bank Reconciliation for all accounts.
• Maintaining historical records.
• Preparation the list of payments for the Cash Flow report by monthly.
• Develop and improve the payment processes of company.
• Ensuring the correct supporting documentation is available for audits.