• Perform supportive activities to facilitate in-house Japanese expatriate in the role of personal assistant e.g. submit/extend Visa/work permit, hotel reservation and company cash advance of personal expense calculation.
• Personal Assistant to EVP
• Coordinate with HQ and group of companies in order to collect and transfer Japanese expatriate data.
• Collect, verify eligibility of welfare request by Japanese expatriate and transfer data to HQ.
• Collect, verify, summarize Japanese expatriate's OT data and send to HQ for payroll and group of companies to enhance their working hour.
• Prepare Japanese expatriates' salary data report to the group of companies for payroll, and prepare salary and bonus invoice data of group companies.
• Coordinate and perform training activities for Japanese expatriate.
• Perform other job-related duties as assigned.
• Support all legal work functions.
• Review contract, compliance & corporate secretary works.
• Provide legal advice, comment and assistance to legal matters.
• Coordinate with internal and external.
Scope of Job:
Operation in the areas of compensation, welfare, recruitment and employee relationship.
• Responsible for payroll system
• Responsible for processing salary increment and bonus
• Responsible for performance evaluation
• Responsible for welfare and benefit of employees
• Responsible for the recruitment process, including other concerned reports
• Responsible for employee relationship
• Other related jobs as assigned
• Main responsibility for the payroll
- Collecting Time Attendance, calculating overtime, counting leave, payroll, and benefits
• Taking charge of HR & GA-related tasks for the company
• Managing HR & GA Departments
• Managing administration jobs
• Developing company human resources system
• Developnig and implement policies & procedures and organization strategies to achieve corporate and business objectives
• Supporting management by providing advice, counseling, analyze information on Human Resources, General Affairs and Employee development issues
• Other related jobs
• Responsible for Global Compensation & Benefits, Global grading, and mobility. Provide guidance, recommendations and analytical expertise on total compensation practices, policies, and programs to achieve the organization’s mission for the Human Resource function.
• Statistically analyze salary survey information, cost of living increases, and internal salary relationships to recommend salary guidelines for all salary reviews.
• Support in developing and delivering global compensation & benefits rules & processes/guidelines, linkage to Performance Management and other HR rules & processes/guidelines.
• Identify trends and implement new practices or opportunities for future development and innovation in reward programs (incentive plan design, pay levels and mix, career bands).
• Suggest appropriate benchmark data commonly used in Group Companies, and continuously monitor its quality.
• Ensuring compensation is externally competitive and aligned with the Company’s compensation philosophy.
• Ensuring the job titles and families are standardized and structured.
• Support Function head in designing and refinement Global Grading framework and process.
• Support Function head in designing and refinement to ensure that Global Mobility rule & process and other guidelines related to cross-border assignment are aligned with the company’s objective and direction.
• Support Function head in designing and refinement of expatriate packages in individual assignment cases.
• Provide global HR analytics by collecting, analyzing, and interpreting HR data and metrics, identifying trends, offering insights, and developing action-oriented recommendations to address department and business challenges.
• Perform other assignments delegated by the Function Head.
ACCOUNT RECEIVABLE:
o Write pay in slip
o Update book bank
o Bank reconciliation
o Credit Note, Debit Note (SAP) Return & Adj.price
o Credit Note, Debit Note (SAP) Rebate
o AR confirmation and reconciliation
o Credit Insurance (AR)
ACCOUNT PAYABLE:
o Invoice verification ( การตั้งหนี้) (AP trad oversea)
o Invoice verification ( การตั้งหนี้) (AP Expenses oversea)
o Payment application & Remittance (oversea)
o Payment application & Remittance (domestic)
o Cut AP (oversea)
o Cut AP (domestic)
o PND 3. 53 Withholding certificate (domestic)
o P ND 54, 36 & Withholding certificate (oversea)
o Follow receipt from vendor after TT
o AP confirmation and reconciliation
TAXATION:
o Output VAT reconciliation
o Input VAT reconciliation
o Submit PP 30 (online)
o Submit PND 3, 53, 54, 36 (online)
Other
o VAT calculation and declaration
o Inventory
o Bank reconciliation
o Jobs rotation in accounting section
o Work adjustment can be considered by management time by time.
• Check the correctness of debt collection certificates along with supporting documents received from other departments.
• Record the debt payment voucher (AP Voucher) and prepare to make payments such as land rent. public utility systems, etc.
• Check the accuracy of employee expense disbursement documents and prepare to make payments.
• Check shipping invoices Purchases of goods and machinery from affiliated companies including accounting records
• Track receipts and tax invoices from suppliers
• Prepare an Input Tax Report and make a report to reconcile the input tax reported with the General Ledger (GL).
• Make a report to control expenses in advance, such as annual insurance premiums. Record the write-off as a monthly expense.
• Check accounts and prepare reports for monthly, quarterly and annual account closing.
• Check and prepare supporting documents for the company's tax returns each year.
For BOI:
1.Submit for import shipment and, submit vendor report and transfer to supplier.
2.Coordinate with forwarder and support document for customer clearance.
3.Control stock balance of BOI master list and limit to the stock.
4.Receive purchase shipment in system
5.Receive and transfer goods in transit shipment in systems
6.Support to advise BOI process to staff.
7.Coordinate with BOI officer for all concern regulations
8.Submit import extension and submit income to BOI office. (Business trip)
9.Other specific assignment related to BOI or ITC project
10.Submit TISI NSW to TISI system
11.Check export entry for shipment about BOI.
12.Control import shipment custom clearance process until delivery to the company's warehouse.
13.You will be responsible for managing BOI operations for all departments.
14. Others as assigned by superior.
HR Duties
1. HR Policy & planning
2. Staff History/ filing/ Documentation/ Working Time Check (In-Out)
3. Recruitment & selection
4. Labor intensive matters (Labor Law)
5. Provident fund matters
6. Social Security Fund Matters
7. Staff Compensation: Welfare, Bonus, salary increment
8. HR Relationship
9. HR Payroll/ Salary Payment
10. Outside Training
11. Health Check Examination
12. Matters concerning Japanese staff e.g. VISA & Work permit extension, 90 days report to the immigration office
13. Matters concerning staff welfare e.g. medical fees, dental fees, language studying fees, uniforms, etc...
Admin Duties
1. Matters concerning petty cash
2. Matters concerning purchase of facilities, stationery, and matters related to general affairs
3. Renew fix asset, insurances of the staff, leasing agreement
4. Management of door entrance, cards for visitors, staff's tables keys
5. Facility maintenance on office and scrap/sell
6. Control of the company's seal
7. Cheque control
8. Matters concerning KIAN
9. Matters concerning donations
10. Maintenance of Job Foundation (MJF) Activities &J-SOX
11. Matters concerning the company group agreement, regulations, basic rules, HR&Admin rules
12. Matters concerning BOD and shareholders' meeting
13. Matters concerning driving duties
14. Keep the office nice and clean
15. Matters concerning operation development
16. Matters concerning document controls
BCP Duties
1. Develop and implement the company's compliance program
2. Monitor the business of the company to ensure compliance rules
3. Provide compliance training
4. Bribery Prevention Compliance control
+ To prepare company's documents related to General Affairs work.
+ To handle accommodation and transportation to support employees.
+ To manage the office maintenance with related parties.
+ To manage reimbursement, employee's benefit, and related expenses to support employees.
+ To support HR activities as well as Company's activities.
+ To coordinate and support company’s policies, compliance and regulations.
+ To perform other related duties as assigned.
- Plan and perform internal audit & enhance the self-assessment check sheet (J-SOX)
- Recommendation and improve and development process for operational efficiency with the regulations
- Analysis & prepare report to manager and top management
- Ensure that business operations are undertaken in accordance with Company rules and J-SOX Law and other supervisory authorities
- Perform other or ad-hoc assignments
• Plan and manage the operation plan effectively
• Management of general company expense
• Plan and monitor the effectiveness of the activity to meet the goals according to the requirements of the organization
• Management of Labour Relations
• Facility (Land and Building) Management
• Overall subcontractor management
• Industrial Estate System
• Control for Tax for Building structure
• Contract and coordinate with the concerned public sectors
• Handle general affairs summary reports and analysis every month
• Control various administration jobs and operations by the goals of the organization
• Manage company meetings and various meeting schedules, control the usage of the meeting rooms
• Control of staff under the company regulations
- Manage work in the organization development department
- Lay strategies for personnel development of the company group
- Responsible for creating and developing Job Description, Job Specification, Competency system, Career Development Plan, Talent Development Plan, Succession Plan.
- Consider giving opinions on analyzing the need for personnel development planning to be in line with the strategic plan of the company group as a working group for HR BAFS Group, including managing various tools for personnel development of the company group.
- Supervise the performance of subordinates to be efficient and evaluate the performance of subordinates by using performance indicators to make them concrete, including other tasks assigned by superiors.
- Support the work of the Organizational Development Department and the Human Resources and Administration Department to achieve their objectives.
- Personnel development plans must be consistent with the organization's strategic plan and respond to personnel development needs.
- Must take action to increase employees' abilities. and suitable for conducting business
- Must manage personnel development tools for maximum effectiveness
- Must give advice on personnel development Including tools for personnel development for employees
• Close financial statements and prepare documents for monthly, quarterly and annual financial statements.
• Prepare financial statement reports including budget analysis to present to executives monthly.
• Check the accuracy of accounting information and control the budget to be closed on time.
• Determine the method guidelines for working and solving problems for subordinates.
• Provide accounting advice to subordinates.
• Coordinate to provide information to the Auditor / Revenue Department or related agencies.
• Other tasks as assigned.
• Close financial statements and prepare documents for monthly, quarterly and annual financial statements.
• Prepare financial statement reports including budget analysis to present to executives monthly.
• Check the accuracy of accounting information and control the budget to be closed on time.
• Determine the method guidelines for working and solving problems for subordinates.
• Provide accounting advice to subordinates.
• Coordinate to provide information to the Auditor / Revenue Department or related agencies.
• Other tasks as assigned.
• Proficient in Process Control functional role and support Business Div. for consultation of existing Business and new Business such as Tax, Finance, Risk management, and MUGEN standard process. Provide data, information, and documents to Internal/External Auditor and Tax Authorities.
• Check and process workflows and documents as instructed: Sales realization, Receipt, Payment, Charges, etc
• Support Business Division for consultation of existing business and new business for Tax, Finance, Risk management, and MUGEN (SAP) standard process.
• Prepare and check VAT In/Out report, Stock movement report, Tax submission, GP report, and others as required Monitor accounting.
• Monitor accounting and tax compliance of Business Div. Prepare monitoring reports and monthly analysis reports.
• Provide data, information, and documents as required by Internal/External Auditors and Tax Authorities. Ensuring accounts transactions are processed accurately, efficiently, and promptly, reporting any concerns/discrepancies to Supervisors.
1. Responsible for controlling process of Training Yearly Plan and Controlling training jobs.
2. Responsible for implementation Training Road Map for employees.
3. Responsible for controlling of Yearly Employee Promotion for each level.
4. Responsible for development, cooperation, and evaluation Company Core Competency.
5. Responsible for implementation of the planning and develop the successors of employees in each level.
6. Responsible for teaching, monitoring, and developing subordinate for efficiency up.
7. Responsible for willing support for all of company activities.
8.Other jobs related that assigned by superior.
1. Develop and implement policies & procedures and organization strategies to achieve corporate and business objectives.
2. Manage Human Resources, General Affairs, Training, Safety & Environment, Energy management department and establish or advise department accountabilities to the subsidiaries team.
3. Support management by providing advice, counselling, analysing information on Human Resources, General Affairs Employee development issues and others as assigned.
4. Complies with government requirements, anticipating legislation, advising management on needed actions.
5. Being a company representative in negotiating with labour unions.
6. Develop and build the morale of the subsidiaries team to be always at a high level.
7. Advise other department heads regarding human resources or employee relations matters.
8. Ensure all area is well communicated and managed.
• Sourcing and reaching out to qualified candidates for current open roles.
• Serving as a go-between for candidates and hiring managers.
• Coordinating the hiring process end-to-end.
• Design, distribute and measure the results of candidate experience surveys.
• Working to establish a recruitment strategy and find out solutions if any issues/concerns in the short-long term.
• Analyze the recruitment process performance, prepares the recruitment dashboards, present dashboards, recommends a change to the recruitment process and implement changes.
• Tracks the list of the recruitment agencies and their terms and conditions; introduces standardized terms and conditions for the recruitment vendors if possible.
• Identifies difficult job vacancies and investigates the best recruitment approach for the team.
• Enhance and support the company's recruitment activities with University (Job fairs, Internship, Cooperative Education, MOU etc.)
•Support and coordinate for setting up a new HRM system.
• Any tasks that be assigned by superior or/and company.